Informational Guide: Revised CME Guidelines for ESIC Medical Professionals
Circular Number:
V-28/12/Basaidarapur
Published By:
Employees' State Insurance Corporation (ESIC)
Date:
July 21, 2025
English: ESIC has revised guidelines for medical professionals attending Continuing Medical Education (CME) programs. Doctors can now attend two CME programs in two financial years, with specific rules for TA/DA, application procedures, and a strict 30-day advance submission requirement. The guidelines apply to all ESIC medical staff including IMOs, Specialists, Super-Specialists, and Teaching Faculty.
Hindi: ईएसआईसी ने चिकित्सा पेशेवरों के लिए निरंतर चिकित्सा शिक्षा (सीएमई) कार्यक्रमों में भाग लेने के दिशा-निर्देशों को संशोधित किया है। डॉक्टर अब दो वित्तीय वर्षों में दो सीएमई कार्यक्रमों में भाग ले सकते हैं, जिसमें टीए/डीए, आवेदन प्रक्रियाओं और 30 दिनों की अग्रिम प्रस्तुति आवश्यकता के विशिष्ट नियम हैं। ये दिशा-निर्देश ईएसआईसी के सभी चिकित्सा कर्मचारियों पर लागू होते हैं जिनमें आईएमओ, विशेषज्ञ, सुपर-विशेषज्ञ और शिक्षण संकाय शामिल हैं।
Official Subject
Revised guidelines in respect of Continuing Medical Education for National Conferences-reg.
Important Extracts from the Circular
"Medical science is constantly evolving, and it is important for doctors to stay updated with new developments to provide better patient care. To ensure this, Continuing Medical Education (CME) programs, including Conferences, Seminars, and Workshops, help medical professionals enhance their knowledge and skills."
"Doctors are entitled to two CME programmes in a block of two financial years. Only one conference per financial year is permitted. For one year with TA/DA and the following year without TA/DA."
"Applications must reach the Sanctioning Authority not later than 30 days prior to the commencement of the conference. This is essential to ensure timely completion of necessary documentation and approvals as per the rules."
Exact Circular Content
GOVERNMENT OF INDIA
Employees' State Insurance Corporation
No. V-28/12/Basaldarapur
Date: 21.07.2025
To,
All Dean/Medical Superintendents
D(M) Delhi/ D(M) Noida
ESIC Medical College/Hospital
ESI Corporation
Subject: Revised guidelines in respect of Continuing Medical Education for National Conferences-reg.
Sir/Madam
Kindly refer to letter no. V-28/12/14/2012-Med.I/HQ dated 26.08.2015.
Medical science is constantly evolving, and it is important for doctors to stay updated with new developments to provide better patient care. To ensure this, Continuing Medical Education (CME) programs, including Conferences, Seminars, and Workshops, help medical professionals enhance their knowledge and skills.
ESIC has reviewed its policy on the participation of its medical professionals, including Insurance Medical Officers (IMOs), Specialists, Super-Specialists, and Teaching Faculty, in CME programs. Based on this review, revised guidelines have been prepared to regulate participation while ensuring the smooth functioning of ESIC healthcare institutions.
All medical professionals working in ESIC dispensaries, hospitals, medical colleges, and PG institutions must follow these revised guidelines.
The revised guidelines for conferences to be attended by doctors are:
- Doctors are entitled to two CME programmes in a block of two financial years. Only one conference per financial year is permitted. For one year with TA/DA and the following year without TA/DA.
- The requests submitted by doctors for attending various CMEs are required to be forwarded by the Controlling Authority to the Sanctioning Authority along with appropriate recommendations.
- Requests from doctors other than Teaching Faculty should be forwarded to the Medical-1 Branch, ESIC Headquarters, whereas requests from Teaching Faculty should be forwarded to the Medical Education Branch, ESIC Headquarters. Designated faculty members are required to submit their application to Medical-1 Branch.
- The Controlling Authority should ensure that the proforma is completely filled as per guidelines. Complete details such as copies of invitation/brochure of the meeting/workshop/conference etc. should be attached with the prescribed proforma.
- The Administration is inclined to approve the Early Bird registration fees applicable for the CME programmes/ conferences. Accordingly, all applications for participation should be submitted well in advance.
Important: It is reiterated that applications must reach the Sanctioning Authority not later than 30 days prior to the commencement of the conference. This is essential to ensure timely completion of necessary documentation and approvals as per the rules.
All concerned are requested to strictly adhere to this timeline to avoid any processing delays.
- Special Casual Leave for 5 days (inclusive of travel days) may be granted to GDMOs and Specialists. For Teaching Faculty, 5 days will be deducted from the Special Leave for Academic Purposes. Leave will be sanctioned by the Controlling Authority based on approval of the conference from Headquarters.
- Upon returning from the conference, a summary report of the CME is to be submitted along with certificate of attendance. The certificate must be forwarded by the Controlling Authority to the sanctioning authority.
- No post facto approvals will be granted for conferences attended without prior sanction.
- The age of the applicant must not exceed 64 years on the date of start of the conference.
Applications with incomplete information or deviations from the prescribed proforma will not be accepted or entertained.
The revised proforma is enclosed.
This issues with the approval of Medical Commissioner (Medical Services)
Yours Sincerely,
Dr. Suparna Popli
Dy. Medical Commissioner
Copy To:
- Medical Commissioner, Zonal Office, ESIC
- Website Content Manager with request to upload in ESIC Website.
V-28/12/Basaidarapur
I/2799598/2025
Simplified Explanation
- Two-Year Cycle: Doctors can attend only one conference per financial year, with a maximum of two conferences in two years, and TA/DA is provided for only one of these two conferences.
- Strict Deadline: Applications must reach the sanctioning authority at least 30 days before the conference starts - no exceptions for late submissions.
- Separate Channels: Teaching faculty and non-teaching medical officers must submit their applications through different branches at ESIC headquarters.
Who Is Affected
- All ESIC medical professionals including Insurance Medical Officers (IMOs), Specialists, Super-Specialists, and Teaching Faculty.
- Medical professionals working in ESIC dispensaries, hospitals, medical colleges, and PG institutions.
- Controlling Authorities (Deans/Medical Superintendents) who process these applications.
Practical Implications
- Plan Ahead: Doctors must identify conferences and submit complete applications at least 30 days in advance - no last-minute approvals.
- Financial Planning: Budget for one conference with full TA/DA and one without TA/DA in every two-year cycle.
- Documentation: After attending, a summary report and attendance certificate must be submitted through proper channels.
Frequently Asked Questions (FAQs)
Q1. Can I attend two conferences in the same financial year?
Answer: No, the guidelines clearly state only one conference per financial year is permitted, with a maximum of two conferences in two financial years.
Q2. What happens if I submit my application less than 30 days before the conference?
Answer: Applications reaching less than 30 days prior to the conference may not be processed. The 30-day deadline is essential for proper documentation and approvals.
Q3. Is there an age restriction for attending conferences?
Answer: Yes, the applicant must not exceed 64 years of age on the date the conference starts.
Q4. Can I get approval after attending a conference if I couldn't apply in advance?
Answer: No, the circular explicitly states "No post facto approvals will be granted for conferences attended without prior sanction."
This is an unofficial, independent informational summary created for educational purposes only.
For authoritative and legally binding information, please refer to the original circular published by the concerned authority.
